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Webinar #1: Key Take Aways on How to Get Your Projects Approved Faster

In this episode of Engineers for Communities, we discussed how to improve communication with review agencies and streamline the approval process for your projects. We shared a technique using video communication to overcome common challenges in email communication and achieve better results.

Key Takeaways:

– The problem: Miscommunication, delayed responses, and lack of visual context in emails can lead to project delays and increased costs.

– Solution: Use video communication for clearer, more engaging, and concise messaging.

– Advantages of video communication:

– No scheduling meetings needed.

– Convenient for recipients

– Footage can be replayed for clarity.

– Better information retention

– Easier to explain complicated ideas.

– Use video communication for both internal and external communication, standardizing processes, and enhancing presentations.

– Tools recommended: Microsoft Teams, Zoom, Loom, Google Meet, Vidyard, BombBomb, and OBS for more advanced features.

– Best practices: Keep videos short, address specific points, have plans marked up, and attach PDFs where needed.

Key Takeaways:

– The problem: Miscommunication, delayed responses, and lack of visual context in emails can lead to project delays and increased costs.

– Solution: Use video communication for clearer, more engaging, and concise messaging.

– Advantages of video communication:

– No scheduling meetings needed.

– Convenient for recipients

– Footage can be replayed for clarity.

– Better information retention

– Easier to explain complicated ideas.

– Use video communication for both internal and external communication, standardizing processes, and enhancing presentations.

– Tools recommended: Microsoft Teams, Zoom, Loom, Google Meet, Vidyard, BombBomb, and OBS for more advanced features.

– Best practices: Keep videos short, address specific points, have plans marked up, and attach PDFs where needed.

In the demonstration, we showed how to create a video using Microsoft Teams, share it with the recipient, and incorporate it into a comment response letter. We also discussed some tips and tricks for using video communication effectively with sub-consultants and other external teams.

Stay tuned for more lunch and learn presentations designed to help you improve your skills and knowledge in the engineering and development community.

About Engineers for Communities 

We are here to allow smaller disadvantaged communities in Colorado, Texas, and other states to connect on topics such as water, wastewater, city project planning, government funding, and everything in between. 

​​On the LIVE Engineers for Communities show, you’ll learn the hard-fought lessons from the front lines earned by various community leaders who have already had their teeth bashed in and lived to talk about it. We’ll share the tips, tricks, mindsets, and frameworks that allow great communities to preserve. Register to attend the live show, ask questions, and level up. It’s every Thursday starting at 12:00PM MT.